For more information, see Create a signature from a template. You can also add social media icons and links in your signature or customize one of our pre-designed temlates. You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box.

You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. If you want to see how it's done, go directly to the video below. To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web. If that didn’t solve the problem, you may need to update to the latest version of Outlook.Important: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. (This applies to all signatures in general, not just HiHello’s email signatures.) That said, if you use both the web and desktop to send emails, we recommend adding your signature to both Outlook web and Outlook desktop. If you add the signature to desktop, the signature won’t appear if you send an email from web (and vice versa). Please note that while you can add a signature to Outlook on desktop, it’s a separate and independent process than adding it to Outlook on web. Outlook signatures are a little tricky in general. Why is my Outlook email signature not showing? If you update your card, we recommend generating a new HiHello email signature and then re-add it to Outlook following the same steps as above. Because of how Outlook handles signatures, your email signature will not automatically update if you make any changes to your HiHello digital business card details (as it would with Gmail and Apple Mail).